Online reviews and feedbacks about online meeting software are the easiest and the best way to choose between different online providers. You have plenty of information on the Internet that can tell you in detail about pros and cons of different online conferencing apps. Online reviews provide in-depth information by comparing and contrasting different online meeting software.
Long before the days of virtual meetings, managers and bosses used to spend thousands on expensive flights for their employees, traveling them all over the world for the sake of a couple of face-to-face meetings. Video conferencing software puts all of this hassle behind us, providing a way for people to instantly connect to anyone they want, anywhere in the world, and on any device they see fit. To do this, all you’ll need is the right software, a webcam and a microphone (the latter of which is usually built into your device).
Video conferencing software has come a long way since its inception over ten years ago. The quality has improved significantly. Many online video conference providers now support 1080p high quality audio and video content as standard, although this will reduce depending on the number of webcams that appear on the screen at once.
As well as saving businesses time and money, video conference meetings are also a fantastic way of building relationships between teams by introducing employees to colleagues across the world, helping to create a sense of community within a company.
Whether you’re taking part in a company meeting or being interviewed for a new dream role, it’s important to understand the basic etiquette of virtual meetings. Be aware that while you may not be in the same room as the person you’re connected to, in most cases, they can still hear and see everything that you’re doing.
It’s important to stay focus, pay attention and ensure you’re listening to the meeting host when they’re speaking. Otherwise, you may find yourself indulging in awkward and embarrassing habits, such as playing with your hair, stroking your face or even picking your nose. That’s the kind of behavior that you might get away with in the corner of a meeting room, but not when your live video feed is being displayed to a large group of people.
Use facial expressions as cues to know when it’s appropriate for you to start speaking or respond to any questions that have been asked by the host. This is an especially important skill in 1:1 meetings and interviews that take place over video conferencing software. You’ll want to avoid situations where you have groups of people talking over each other at once. We all know how annoying this can be in face-to-face meetings.
Let the host of the meeting know that you’re listening and paying attention to them by nodding along with what they’re saying and asking questions when you’re prompted to do so. You may also wish to communicate using the instant messaging features that come built into video conferencing software. This will allow you to communicate with your host and other guests in the meeting without interrupting or distracting anyone.
It helps to let your significant other or anyone else in your household know if you’re expecting or in the middle of an important video conferencing call. The last thing you’d want is for your children to burst into the room in the middle of an important media interview, or for one of your housemates to walk into focus half-naked.
You should conduct yourself in the same manner you would as any other face-to-face meeting you’d be required to take part in (as long as your typical conduct is decent, of course).
It’s important to note that unless the host has disabled the audio of everyone in the meeting, the noises you’re making will be much louder to others listening in. While tapping on your computer desk or clicking your pen against your laptop may not seem loud to you, you should consider how close your computer or laptop’s microphone is to the noise that you’re making. You’ll be surprised at how loud some of your actions can be. Make sure you’ve got any background music you’re listening to turned off before any meetings are due to take place.
Video conferencing software may seem like a completely alien idea to anyone who’s not great with computers, but using it couldn’t be any simpler. Most software providers will require users to download and install an app onto their desktop or mobile phone, but others offer web-based solutions that can be accessed through browsers. Regardless of which provider you use to host online meetings, it should never be difficult to get your head around.
There are a number of different ways you can record your virtual meetings, although some providers offer no way to do this directly through their software unless you’re the host of the meeting. In cases such as these, you can always kindly ask the host of your meeting to send across the recorded version of that meeting, as long as the software you’re using supports this feature.
If it doesn’t, you can use a screen recorder or buy special software to directly record the video and audio output of your device.
Surprisingly, one of the main things that most people struggle with when they first start using video conferencing software is actually making it into the video conference they’ve been invited to. This is often due to the fact that the host of that meeting hasn’t adequately explained how to accept their invitation.
Usually, all you’ll need to join a video conference meeting is the original email via which your meeting invitation was sent. This should contain a link that’ll automatically open up the meeting and begin it when it’s due to take place. Alternatively, you may be provided with a custom URL address and a password to enter into your browser. While most video conferencing software doesn’t require you to install anything to accept invitations, some providers do. If you’ve been sent a virtual meeting invite for software you’ve never used before, it’s worth checking what’s required to join the meeting so you can install any programs in advance instead of minutes before the meeting is due to take place.